When consulting in building management is advisable
Many organizations know how many employees are currently dedicated to building maintenance, cleaning, and groundskeeping. The more difficult question is whether this level of effort is still appropriate for the property.
Buildings change. Rooms are used differently, additional space is created, and requirements increase. However, staffing levels often remain unchanged for years. This is precisely when it's worthwhile to re-evaluate building management.
When experience is no longer sufficient
Experience is important. However, it doesn't always show how much time individual tasks actually require.
Therefore, a transparent consultation first considers:
• what work is being carried out
• how often it occurs
• which areas are affected
• which methods and machines are used
• how much time is required
This creates a basis that can be explained, not only to employees, but also to management, administration, or politicians.
When the workload is unclear
New positions or additional resources are easier to request if the need has been calculated transparently. The same applies when existing staffing levels are to be reviewed. The result is not the only crucial factor; it is essential that the methodology used to arrive at that result remains clear.
Advice should provide more than just a number
Effective building management consulting doesn't simply deliver a ready-made plan. It creates a foundation that can be adapted later, for example, if spaces, uses, intervals, or machinery change.
Klarum was developed precisely for this purpose. With Klarum, building maintenance, cleaning, special services, and outdoor facilities can be systematically recorded and calculated. Organizations can review the results themselves, refine them, and update them as needed. This transforms a one-time calculation into a long-term, usable basis for personnel, budget, and operations.